3.3 Inclusion in the file of any email exchange 

If email is used, it is essential to ensure that email exchanges are properly documented in the file by sending the result of the consultation to the applicant for information with no time limit. This ensures that the exchange is included in the public part of the file and that the applicant is aware of this.

Submissions filed by email during a consultation or during oral proceedings held by videoconference, including all attachments, should be annexed to the minutes (see E‑III, 8.5.2 for details).