Is there a virtual meeting etiquette for oral proceedings by VICO?

In addition to following the same etiquette as for face-to-face oral proceedings, you should also:

• Make use of the EPO's advance test call service.
• Ensure you will not be disturbed during the proceedings.
• Connect on time so as not to delay the proceedings or miss important information.
• Mute your microphone when you are not speaking.
• Avoid speaking at the same time as another person.
• Let the division know immediately if you experience any technical problems.
• Make sure the room is properly lit. Either place your computer in front of a window or place a lamp behind your computer so that light is shed on your face. Avoid being lit from behind, e.g. with a window behind you.

• Refrain from using virtual backgrounds that cause visual artifacts. These are both a distraction and can prevent the interpreters from faithfully reading the facial expressions of the speakers.
• Make sure you use a high-quality USB microphone, especially for oral proceedings involving interpretation.
• Refrain from using external speakers as these can cause echoes. We recommend using a headset or headphones.

• Check our technical requirements