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Published notice: International open invitation to tender no. 2007/4018/Tp (NL - The Hague)

The delivery and installation of various conference tables and conference chairs

1. Awarding Authority:

   The European Patent Organisation (EPO) through the European Patent Office: Headquarters, Erhardtstrasse 27, D-80469 Munich, Postal address: EPO, D-80298 Munich.
   The European Patent Organisation is an intergovernmental organisation set up pursuant to the European Patent Convention which entered into force in 1977. At present it has 34 Member States (Austria, Belgium, Bulgaria, Croatia, Cyprus, the Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Iceland, Ireland, Italy, Latvia, Liechtenstein, Lithuania, Luxembourg, Malta, Monaco, Netherlands, Norway, Poland, Portugal, Romania, Slovakia, Slovenia, Spain, Sweden, Switzerland, Turkey and United Kingdom). The executive body of the EPO is the European Patent Office which is charged with the searching and examination of European patent applications and the granting of European patents. It employs approximately 6700 staff at EPO headquarters in Munich, a branch at The Hague/Rijswijk (NL) and sub-offices in Berlin and Vienna (the number of Member States and staff members indicated may change).

2. Award procedure:

   International open invitation to tender with discretionary award of contract

3. Description of the contract:

   1. Purpose of the contract:

      The delivery and installation of various conference tables and conference chairs

   2. Division into lots:

      LOT 1 Conference tables - Oral proceedings
      LOT 2 Conference tables - Opposition
      LOT 3 Conference swivel chairs
      LOT 4 Conference visitor chairs
      
      The EPO reserves the right to award each LOT separately.

   3. Any deposits and guarantees required:

      Not applicable.

   4. Main terms concerning payment:

      Payments within 30 days after acceptance of the equipment

   5. Qualifications required by law:

      Not applicable

4. Place and period of performance:

   1. Place at which the contract is to be performed:

      Patentlaan 2, 2280 HV Rijswijk, the Netherlands

   2. Duration of contract or time limit for delivery or completion of services/work:

      Deliveries shall take place: LOT 1 and 2, 4th quarter 2008; LOT 3 and 4: 1st quarter 2009.

5. Variants:

   Not applicable.
   

6. Request for the Procurement Documents and receipt of bids:

   1. Name and address of department from which the Procurement Documents and clarification of the Procurement Documents may be requested:

      European Patent Office
      Procurement Department
      f.a.o. Mr. M.K.R. Körner
      Patentlaan 2
      2280 HV Rijswijk, the Netherlands
      FAX: +31 - 70-3403977

   2. Final date for receipt by the EPO of requests for the Procurement Documents:

      4 August 2008

   3. Final date for receipt by the EPO of requests for clarification:

      21 August 2008

   4. Final date for receipt of bids/number of copies to be sent:

      18 September 2008, 12.00 (CET)
      2 copies, in addition to the original bid to be marked as such.

   5. Address to which requests for clarification and bids must be sent:

      as in point 6(a).

   6. Language or languages in which requests for clarification and bids must be drawn up:

      English, French or German.

7. Legal form of the grouping in the event of a joint bid:

   If several bidders submit a joint bid, one must be designated as prime contractor responsible for performance of all the obligations under the contract.

8. Information and evidence concerning the bidder's financial and economic standing and technical and professional competence:

   See Procurement Documents

9. Period during which the bidder is bound by his bid:

   Six months following the final date for receipt of bids indicated in point 6(d).

10. Criteria for the award of contract:

    The EPO is free to choose the bid it considers most advantageous.
    The contract is awarded on the basis of

    • the economic advantage of the bid (up to 50 points)
    • the technical quality of the products (up to 25 points)
    • the bidders organisational capability (up to 15 points)
    • the quality of the bid together (up to 10 points)

11. Other information:

    Contract award is expected to take place in the last quarter 2008
    A Site Visit is intended to take place in August 2008.
    The EPO may as part of its evaluation of the bids request bidders to supply free of all costs and charge to the EPO samples of their furniture